Square Solution for SAP Business One


The Square Story

You probably know Square as the little white reader you see at coffee shops, farmers’ markets, or retail stores. At least, that’s how it started. Since then, Square has expanded and has become more sophisticated as their customers’ needs have become more robust and complex. That is how Square began its partnership with SAP Business One. Square handles the point of sale and payment processing while SAP Business One would use its advanced accounting, reporting, and inventory functionalities to deliver a more powerful product to meet customers’ needs. Now businesses don’t have to build out expensive integrations or invest in clunky POS systems. With Square, sales, inventory, and customer data seamlessly flow into SAP with minimal setup cost.

Square Payments

Square is known for three main things: their ease of acquisition, clear pricing model, and excellent customer support. To start using Square, a business owner can set up an account and start processing payments within minutes. Their transparent pricing allows smaller companies to plan for costs and get the best solution for their needs and their budget. In-house customer support means that business owners can be at ease knowing that if anything goes wrong, there will be a real person available to help them. Square’s additional benefits include:
  • World-class hardware
  • Simple-to-use POS
  • No contracts, competitive costs
  • Full refunds with no fees
  • Chargeback Protection
  • Offline mode
  • Deposits in 1-2 business days
  • PCI Compliance
  • Proactive Fraud Protection and Risk Management

SAP + Square Integration

Payments, refunds, and customer inputs have done within Square sync in real-time with SAP Business One. It automatically updates the integrated system so that everything reflected on the POS is reflected in the ERP software. See below for examples of how the integration looks on both Square and SAP Business One:

Success Story

FOH, Inc. real.life.basic – Testimonial Square has been improving the sales and retail operations of small to midsize businesses throughout the SAP community. Since Pioneer B1 became an introductory member of the Square Solutions Partner Program, its clients have become early adopters of the technology. Karina DaCosta, IT Project Senior Manager for FOH, shared her company’s experience with using the Square integration with SAP Business One in their new outlet pop-up store: real.life.basic.
“We decided to open an outlet pop-up store, enhanced with technology, so we could minimize problems with inventory and visibility with sales, inventory, etc. We were expecting to implement a reliable and well known Point of Sale (POS) System, but we knew with a new POS system we were going to have limitations. We learned that Square is a POS system that can integrate with SAP Business One and that sparked our interest. With both systems combined, we minimized any limitation. It made total sense to move forward with Square.”
Read the full story here.

Next Steps How do I start using Square in my company?

If you’re interested in becoming one of the many businesses that seamlessly integrate Square with SAP Business One and want to see what Square can do for your business, please reach out to us. If you are currently using SAP Business One in your company and want to know what the integration process looks like we’ve outlined the steps you’ll take below. Step 1: Contact your consultant Your consultant will be able to start the process of integration with you and coordinate with Square. At this time (and throughout the process), we’ll work with Square to provide any additional demos you may want to better understand the system. Don’t have a consultant? No problem! Call our helpline at 855-202-5087 or email info@pioneerb1.com to get started. Step 2: Data Collection and Evaluation If you plan to process over 250k through the POS, we will need you to collect the most recent 3-12 months of your merchant statements and share them with your consultant for a custom pricing evaluation. Upon approval, rates will be applied within 3 business days. Step 3: Quote, Timeline, and Integration Your SAP Business One consultant will provide a quote and timeline for the implementation. After approval, just sit back, relax, and let us get everything squared away (get it?). We’ll complete a quick and painless integration process within 4 days, so you can have your system up and running on your schedule. Step 4: Sign Up for Square You can now sign up for a square account (in minutes) through squareup.com/signup and order your hardware through squareup.com/shop. And that’s it! Now you’re ready to use the Square integration for SAP Business One. Watch our webinar on the Square POS Solution for SAP Business One On Demand here or on Youtube.
POS Options

Square POS

  • All-Purpose Point of Sale
  • Free to download and use
  • Additional $30/mo per location per month for employee management

Square Retail

  • Retail Specific features and UI
  • Allows for exchanges
  • viewing inventory in other locations
  • unlimited employee management

Square Restaurants

  • Point of Sale designed for full-service restaurants
  • Includes table map
  • Course management and more
Hardware Options

Square Stand with Square POS

Hardware bundle $169 (not including iPad)

  • No reoccurring or monthly fees
  • Easy to set up and use
  • Can run 3rd party apps
  • The card reader on stand
  • Offline mode available

Square stand with Retail POS

Hardware bundle $169 (not including iPad)

  • Print barcodes
  • Manage inventory
  • Manage customers directly from the POS
  • Keep track of employee sales and time clocks
  • Set permission with unlimited employee management
  • Offline mode available

Square terminal

$399 or $37/mo for 12 months

  • All-in-one payments terminal, no need for iPad or iPhone
  • Built-in receipt printer
  • 24/7 phone support
  • Use in conjunction with existing POS or laptop
  • Can access full inventory

Mobile and Line Busting Options

Free for first, $10 for additional

  • Processing mag strip
  • Great for low-volumes
  • Plug into iPhones, iPads, and tablets

Square + SAP Business One Resources

Looking for more information? Below are a few links carefully selected by our experts that should give you everything you need to know about Square’s Solution for SAP Business One. Feel free to browse our resources or check out our knowledgebase. If you have any questions about Square for SAP Business One or want to know how you can run your business better with SAP B1, reach out to us by phone 855-202-5087 or email info@pioneerb1.com. Webinar Presentation PDF SAP Business One LinkedIn Tips and Tricks Group Square POS Solution for SAP Business One Webinar

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